Millard West Post Prom

Head Chair:  Crystal Huynhcao

Treasurer:   Breann Avery

Marketing:   Vacant

• Design posters to hang in the school

• Create and post blurbs to social media pages

• Communicate with MW office to put specials blurbs into Daily Announcements

• Send posters to surrounding elementary and middle schools about Open House

• Put out Open House yard signs around MW campus

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Entertainment:  Vacant

• Book vendors for post prom

• Forward costs and insurance information to Treasurer

• Be present upon vendor arrival at MW

 

Food: Vacant

• Come up with menu that falls within our food budget

• Contact restaurants for food donations/catering discounts

• Place orders and forward costs to Treasurer for payment

• Secure timing with kitchen manager, for set-up of kitchen

• Organize collection of donated food items obtained through the Sign-Up Genius

• Organize pick up of purchased foods from restaurants for day of

• Organize how you’d like the food to be displayed and replenish food and drinks as needed during Post Prom

• Manage the kitchen volunteers during Post Prom

Raffle/Prizes: Vacant

• Gather donations for raffle baskets and prizes

• Log prizes and raffles with titles & descriptions

• Assemble student and parent raffle baskets

• Display raffle baskets and prizes at Post Prom

• Draw and announce winners at Post Prom

• Coordinate with Donations Chair

Donations/Fundraising: Vacant

• Follow up with businesses on donation request letters

• Keep a spreadsheet with donor names and gifts

• Send thank you letters to business donors

• Set up fundraisers/seek donors

• Organize Donor Wall at post prom

• Coordinate with Raffle/Prizes Chair

Front Door: Vacant

• Coordinate with Athletic Director about ticket sales and obtain ticket sale roster

• Hire Douglas County police officers for post prom

• Arrange use of breathalyzers from Prom to Post Prom

• Oversee the front door check-in at post prom

Decorations:  Vacant

• Plan and create decorations around theme

• Organize sign up for parents and students to help prepare decorations

• Make a plan for the set-up process for post prom

Honorary Chair: Julissa Nesler